Adding or Viewing Narrative Text

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Adding or Viewing Narrative Text

You can add narrative text – comments that can be viewed throughout Micronet – to the Item master file, Debtor master file, Salesperson master file, and the Supplier/Creditor master file. Users can then view these comments by pressing F5 when they are creating or updating invoices, purchase orders, debtors and items.

Technical Tip

In Micronet General Ledger (MGL), narrative text can also be entered against GL accounts.
In Micronet Job Costing (MJC), narrative text can be entered against jobs, plant and maintenance contracts.

To add or edit narrative text:

Open the relevant screen in Micronet.

Press the F5 key.

Micronet displays a screen showing any existing narrative text for the file. The screen shown here is the Supplier Audit Text screen.

If you want to:

add a comment, select the Add button
insert a comment, select the line below where you want the comment inserted then select the Insert button
delete a comment, select the comment then select the Delete button
edit a comment, double click on a comment or select a comment then press Enter.

If you selected to add, insert or edit a comment, Micronet displays another screen where you enter the narrative text. The screen shown here is the Suppliers Text Audit screen.

Complete the following fields:

	Field	Value
	Date/Time	Micronet displays the date and time that the comment was added.
	User	Micronet displays the user ID of the user who added the comment.
	Text	Enter a comment for this item or edit the comment if required.
	Status	Select a status for this comment to be displayed on the narrative text dialogue. Options are: Normal Text – select this option if the comment you have entered does not require any follow-up action Open – select this option if the comment you have entered requires follow-up action Closed – select this option to close a comment when any follow-up action required has been completed.
	Followup	Enter or select a date for follow-up action on this comment.

Technical Tip

The values you enter in the fields on this screen can be used to create tailored reports on all narrative text entered (refer to "Reports - Narrative Text").